JRRL have a great opportunity for a professional and experienced Personal Assistant/Senior Administrator to join a local business to support the Director of one of the busiest departments, whilst facilitating the running of the wider admin and reception teams. The role requires a highly organised and efficient individual who has the ability to anticipate demands, prioritise workload and adhere to deadlines, communicating at all levels with a strong attention to detail and good time management. The candidate will be required to have a high technical skill in the use of the Microsoft Suite, particularly Excel and the use of formulae.

Hours: 9am to 5:30pm, office based

Key Areas of Responsibility for the PA/Senior Administrator:

• Maintain a high degree of awareness of the director’s workload, priorities and commitments, anticipating actions and requirements on their behalf
• Oversee the Director’s diary, working closely with him to schedule meetings both internally and externally.
• Keep CMap figures/invoice schedules in accordance with the invoicing tracker
• Creating projects on CMap
• Overseeing the admin team and reception team. Ensuring reception duties are fulfilled. Overarching facilitation of the wider admin team.
• Creating programme of works using ASTA Power Project
• Analyse reports on CMap to distinguish areas of concern and then chasing the relevant people for information needed
• Co-ordinate new starter information alongside HR/marketing. Carry out new starter inductions.
• Liaise with directors and senior teams
• Send the submissions tracker to CDM team with relevant projects
• Ensure all invoicing is sent to the to the Director to authorise and updating CMap accordingly
• Producing presentations on PowerPoint, for department and client meetings etc.
• Organise meetings / events / social events / senior team meetings / department meetings / admin meetings etc.
• Write up meeting minutes/action list and distribute to relevant people. Create meeting agendas for both internal and external meetings

Knowledge, Skills and Experience required for the PA/Senior Administrator:

• Strong organisational skills, with experience in day-to-day diary keeping and administrative duties
• Excellent communication skills and ability to liaise at all levels
• Excellent IT skills and proficiency across all Microsoft software, particularly Excel (formulae), Outlook and Word
• Strong attention to detail and time management
• High level of personal integrity and a responsible attitude to handling confidential information

Benefits:

• 25 days holiday, rising to 30 plus option to buy another 5 days
• Business performance related bonus
• Employee ownership scheme and profit sharing
• Employer pension contribution
• Learning and development opportunities with access to client networks and support in career development
• Future studies if required
• Employee referral scheme

This is an exciting role. Bring your skills to this role and develop your career in this great local company.